Sport Clubs

Interested in a sport that isn’t currently an organized UBC Recreation activity? Create a student club and become sponsored by UBC Recreation.

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Guiding principles

UBC Recreation strives to provide support, resources, and financial assistance, within set guidelines, to student clubs of UBCs Okanagan campus. Such clubs must be ratified by the University of British Columbia Student’s Union Okanagan (UBCSUO) and have a sport, recreation, or active focus (as determined by the Athletics & Recreation Department); interests could be highly competitive, instructional, recreational, and social—or any combination of these.

Sport Clubs differ significantly from formally sponsored UBC Recreation activities in that club members are responsible to organize, manage, promote, and largely fund their own activities; the success of each recreational club is dependent on the dedicated efforts of its student leaders, UBC advisors, and club members.

UBC Recreation clubs are meant to provide inclusive environments for all interested parties. Participants shall not be excluded from participating in any club sponsored by UBC Recreation, on the basis of their skill level, unless said participation poses a danger to themselves or other participants; furthermore, discrimination for any other reason (age, gender, races) is frowned upon and will be dealt with upon proposal for support.

Benefits of being a Sports Club

Space booking: Within reasonable requests, UBC Recreation can assist with space bookings for club meetings or playing/practice time. Acquiring both classroom and gym space can be quite difficult and will be met to the best of UBC Recreations ability.

Web representation: If you are an active, approved UBC Recreation club, you are eligible to have contact information or a link to your club’s web page (if applicable) on the UBC Recreation website.

Event/operations assistance: If your sport, recreation, or activity club is hosting a tournament or event, UBC Recreation may provide some coaching to ensure your event is a success (e.g. helping with a tournament draw, lending available equipment, providing small prizes, etc.)

Assistance with clothing orders: The Athletics & Recreation department has a strong working relationship with Big Kahuna Sport Company and can provide assistance with designing, ordering, and acquiring club clothing.

Funding: If your club is planning an activity that requires a large sum of money, UBC Recreation may be able to help. After a formal, written proposal, and submission of an accurate budget (both for the entire year and for the specific event in question), UBC Recreation may match any funds raised by a club, excluding any contributions from the UBCSUO, up to $800, for each academic year.

Requirements for seeking sponsorship

  • Your club must be a current and ratified club, in good standing, with the UBCSUO. Visit the UBCSUO website to check if your club already exists.
  • If you cannot find what you are looking for, visit the UBSUO office at UNC 133 for information on starting a club or email the club’s organiser (organiser@ubcsuo.ca) to set up a meeting and discuss next steps.
  • Two thirds of your club’s members must be current UBC Okanagan students (even though the UBCSUO standard is only half).
  • Your club must have a sport, recreation, or activity focus.
  • The determination of this component will be on an individual basis and determined by the UBC Recreation Coordinator and the Director of Athletics & Recreation.

Getting started

Download a Club Constitution Example (PDF) and read the following information to find out how to get started on getting your club sponsored by UBC Recreation.

Become a Sports Club

UBC Recreation requires a formal proposal from each club that hopes to acquire support. Each proposal should include a formal letter requesting support and a copy of your club’s constitution. Keep in mind that the more detailed and formal your proposal is, the more likely is it that your requests will be considered. Each proposal will be reviewed on an individual basis and a meeting will be called with the UBC Recreation Coordinator and the club executive.

Each proposal should include:

  • How the club in question meets the guiding principles of UBC Recreation clubs.
  • The purpose and goals/vision of your club.
  • How you see UBC Recreation being of support to your club (e.g. space, resources, coaching, financial, etc.). A copy of your club registration form and/or club constitution and proof of ratification from the UBCSUO.
  • A full list of active club members (must be at least five) including name, student number, signature, and at least one form of contact (email or phone).
  • A list of proposed activities for the current academic year (e.g. practices, meetings, events, fundraisers, etc.).
  • A clearly outlined budget for the current academic year.